Facilities Specialist

Company Overview

At Akina Pharmacy, the shared purpose that drives us is to enrich the lives of the people in our care through compounded medications. As a rapidly growing people-first organization, we embrace the Entrepreneurial Operating System (EOS) to ensure our success by prioritizing the recruitment and development of exceptional talent.

Joining Akina means stepping into an environment where clear communication, pragmatic decision-making, and accountability are at the forefront. We are committed to empowering our team members and fostering a culture of growth and support. 

Position Summary

The Facilities Specialist is responsible for maintaining the physical facility, utilities, and building systems to ensure safe, reliable, and uninterrupted pharmacy operations. This role focuses on day-to-day maintenance, preventative maintenance execution, troubleshooting, and coordination of external service providers. The Facilities Specialist supports Quality and Operations by ensuring facilities and systems remain functional and inspection-ready, without owning regulatory decisions, monitoring programs, or acceptance activities. Success in this role depends on your ability to work efficiently in a fast-paced environment while upholding the company’s core values of Excellence Always, Go-Getter’s Unite, Compassion For All, and Called To Serve.

If you are detail-oriented, reliable, proactive, with the technical skills and disciplines to maintain a high quality compounding environment, this role offers the opportunity to make a significant impact on Akina Pharmacy’s success.

You will love it here if you are motivated by Akina’s Core Identity Values:

• Excellence Always 
• Go-Getter’s Unite
• Compassion For All
• Called To Serve

You’ll have success here if you value clear processes and get, want, and have capacity to do the following things:

• Facility Troubleshooting and Repairs
  • Identify, troubleshoot, and resolve facility, utility, and building system issues that may affect operations, safety, or continuity. 
  • Escalate issues requiring service/facilities vendor support, management review, or potential operational impact. 
• Facility, Utility and Building Systems Maintenance
  • Maintain facility cleanliness, safety, and functionality through routine hands-on tasks such as filter replacements, preventative maintenance walkthroughs, and general upkeep and repairs as needed throughout the pharmacy.
  • Coordinate and manage external vendors for HVAC, electrical, plumbing, and other building system repairs, ensuring work is scheduled and completed promptly to avoid operational disruption.
• Preventative Maintenance Execution 
  • Complete assigned preventative maintenance activities according to approved schedules, SOPs, and work instructions. 
  • Document maintenance activities accurately and ensure overdue, incomplete, or failed maintenance items are escalated. 
• Facility and Cleanroom Vendor Coordination
  • Coordinate external service/facilities vendors for facility maintenance, repairs, utility services, and cleanroom-related service visits. 
  • Manage scheduling, site access, vendor escorts, and service documentation handoff to Quality or leadership as required. 
• Documentation and Record-Keeping for Inspection Support
  • Maintain facility-related records, including maintenance logs, work orders, service reports, and vendor documentation. 
  • Support audits and inspections by retrieving records and providing factual, non-interpretive information when requested. 

We train our team to help them succeed, and everyone on our team helps with our success. In this role, you’ll be accountable for hitting the following numbers:

• Timely response and resolution of facility issues, with no preventable operational downtime due to delayed escalation or inaction
• 100% on-time execution of assigned preventative maintenance and facility service coordination activities within approved schedules
• 100% completion and timely routing of facility-related documentation (maintenance logs, service reports, work orders) in audit-ready conditionMaintain a 0% downtime due to unresolved facility issues
• Resolve any environmental deviations within 24 hours 

If you want to come to work, learn, and hit those numbers, you’ll be recognized and rewarded. 

Our company runs on EOS purely. That means as a member of this team, you will have a leader who:

• Gives clear directions and expectations
• Makes sure you have the necessary tools
• Delegates appropriately
• Has effective meetings
• Meets one-on-one with you quarterly or more, if needed
• Rewards and recognizes your performance

Experience and Qualifications:

• Experience in facility maintenance, equipment upkeep, or a regulated manufacturing environment (cGMP, pharmacy, etc.) 
• Understanding of cleanroom operations and basic HVAC/TCU principles is a plus 
• Familiarity with preventative maintenance protocols is a plus
• Attention to Detail and Accuracy
• Commitment to Quality and Efficiency

Benefits & Perks:

• Medical and Supplementary Benefits: Akina Pharmacy offers two medical plan options with employer premium contributions up to 85%, dental and vision coverage, accident and hospital indemnity, and company paid long term and short-term disability options, available after 30 days of employment.
• Paid Time Off: Take advantage of generous paid time off to recharge, focus on personal priorities, and maintain a healthy work-life balance.
• Paid Holidays: Enjoy six scheduled paid holidays to celebrate and spend quality time with loved ones.
• 401K Match: Invest in your future with our 401K plan, featuring a Safe Harbor match up to 4%.
• Rewards & Recognition: Be celebrated for your hard work and achievements through our dedicated rewards and recognition program.
• No Cost Medication: Employees are eligible to receive prescribed compounded medications at no cost, after 30 days of employment.